Privacy & Cookies Policy
Effective Date: 21st May 2018
1. Who we are
References to "we", "our" or "us" in this privacy and cookies policy (“Privacy & Cookies Policy”) means WeChangers Limited, a private limited company incorporated under the laws of England and Wales, with registered address at 11 New Burlington Place, London, United Kingdom, W1S 2HX, company number 11150644.
For the purposes of data protection laws, we are the "Data Controller" in respect of the personal information collected through our website located at www.wechangers.org (“Site”).
Currently, we are not required to have a Data Protection Officer but, should you need to contact us for any matter related to privacy issues, please write to us at firstname.lastname@example.org.
Like most website operators, we collect certain information through our Site, including through the products and services provided on the Site. This helps us to understand how useful the Site is and how to improve it.
This Privacy & Cookies Policy lays out our policies and procedures surrounding the collection and handling of any such information that identifies an individual user or that could be used to contact or locate him or her personally (“Personally Identifiable Information” or “PII”).
This Privacy & Cookies Policy applies only to our Site and to the products and services provided through our Site. It does not apply to any third party site or service linked to our Site or recommended or referred by our Site, through our products or services, or by our staff. And it does not apply to any other website, product, or service operated by us, or to any of our offline activities.
3. The PII we collect
Our goal is to have a very user-friendly and interesting Site. For this purpose, we need to know what information is most relevant to the Site’s visitors, how often they connect, what browser and device they use, what content is mostly read, what region visitors come from and other similar anonymous demographics and statistics. In order to do so, we automatically collect the following PII from users that visit our Site: wechangers.org
- IP address
When setting up an individual account on the Site, it is mandatory to provide, and we will record, the following PII:
- email address
- areas of interest
- Brief pitch/bio about you (this information is intended to be shared on the platform. Please refrain from providing us with any sensitive data)
In addition, you may optionally provide us with, and we will consequently record, the following PII:
- your image
- videos containing your image and voice.
- your Linkedin® url
- your Twitter® url
When using the Site, we will also request you provide information that does not qualify as PII, such as basic data about the organization you work with or would like to share on the Site. Please be aware of any personal data that may be included in that information you provide us with (including images) and make sure you are authorized and have consent to do so.
4. Our use of PII
We use your PII for different purposes and under on the basis of different legitimacy grounds.
We use your PII to create your account, for entering into contracts with you should you request some of the premium products and services, and for billing or receipt of donations. The legal basis for this processing is the entering into contracts or the preparation of agreements with you. Please note that if you do not provide us with the necessary data, it will not be possible to enter into a contract with you and you will not be able to have access to the premium services.
We also use and process your PII to communicate with you about products and services we provide, and to provide you with news. The legal basis for this processing is your consent.
We use statistical data and information collected by cookies for understanding the way our Site is used and our visitor’s preferences. The legal basis for this is our legitimate interest in controlling the technical operation of our Site, its security and relevance to the Site’s visitor. Please note that we are the owners of the anonymous statistical data related to the use of our Site and may use such anonymous data for statistical or commercial purposes.
5. The Cookies we collect and the use we give them
A cookie is a small amount of data, which often includes a unique identifier that is sent to your computer or mobile phone (referred to here as a "Device") browser from a website's computer. It's stored on your Device's hard drive. Each website can send its own cookies to your browser if your browser's preferences allow it, but to protect your privacy your browser only permits a website to access the cookies it has already sent to you, not the cookies sent to you by other sites. Cookies give usage data, like how often you visit, your login, language preference, where you go on the Site and what you do.
We may also use third-party cookies (for example, Google AdSense and DoubleClick) and Web beacons on our Site to deliver advertising displayed to you on third-party sites. We may also use cookie information to know when you return to our Site after visiting these third party sites. Additionally, we may also use analytics services (such as Google Analytics, Optimizely, ClickTale, New Relic, and others) to help analyze how users use the Site.
Similarly to cookies, we may also use “web beacons”. Web beacons are used as a mechanism to help us track your visits to our site and whether or not you open our emails. The pages of our Site and the emails we send you may contain web beacons. In addition, we may use several third-party services that embed web beacons on our site for similar tracking purposes. These third-party services are used to provide additional features to users, such as the ability to share content on our site with your social network.
In the table below, you can find the cookies and web beacons that we currently install on your browser or Device:
for the operation of the Site
|1 Year||Help us provide you a better experience|
|UtcOffset||Enables the display of different Timezones||1 Year||Help us provide more customized service|
|Cookie-session-id||Records user session id||1 Year||Help us provide you a better experience|
Please be aware that users have the opportunity to set their Devices to accept all cookies, to notify them when a cookie is issued, or not to receive cookies at any time. Each browser is different, so check the "Help" menu of your browser to learn how to change your cookie preferences. To learn more about cookies, what they do and how to manage the information they collect about you and your usage of the Site, please consult informative sites such as www.allaboutcookies.org.
Please be aware that blocking all or some cookies may affect the functionality of our Site. Kindly consult the chart above for the relevance of the cookies we use.
6. Protection of PII
We take PII security very seriously and employ the following data security tools to protect your PII:
- HTTPS: a protocol for secure communication over a computer network which is widely used on the Internet. HTTPS consists of communication over Hypertext Transfer Protocol (HTTP) within a connection encrypted by Transport Layer Security or its predecessor, Secure Sockets Layer. HTTPS allows for the authentication of the visited website and protection of the privacy and integrity of the exchanged data.
- Encryption of passwords
Unfortunately, even with these measures, we cannot guarantee the absolute security of PII, namely when faced with sophisticated criminal attempts to access our servers. By using our Site, you acknowledge and agree that we make no such guarantee, and that you use our Site at your own risk.
7. Third party access to your PII
We give or may give in the future certain independent contractors access to PII ("Data Processors"). No Data Processor will be retained without first entering into contracts in which they agree to protect PII using procedures reasonably similar to ours and will only process PII in accordance with our instructions.
Your PII may be accessed by our employees. Our employees are bound to confidentiality obligations and have been informed of proper PII processing procedures.
We may also, in exceptional circumstances, disclose PII to attorneys and investors bound to confidentiality restrictions and to law enforcement authorities, courts and public regulators, whenever such is required by applicable legislation. Finally, we may share PII in connection with a transaction of all or substantially all of our assets.
We are entitled to use and share anonymous statistical data regarding the usage of our Site to third parties for any purpose we deem suitable.
8. Your Rights
You can access and change any PII we store through your “My Account” page or by contacting us directly at the following e-mail address: email@example.com. The access and correction of your PII is free-of-charge. You acknowledge, however, that all PII you provide must be accurate and updated.
You may also oppose, at any time and free of charge, the use of your PII for direct marketing or any other form of commercial use. Should you wish to do so after receiving an e-mail or SMS from us, we will provide you with a simple option to opt-out or remove yourself from our marketing directory. You may also withdraw your consent to our processing of your PII whenever such processing is dependent on consent. This may be done simply by sending us an email to firstname.lastname@example.org.
Furthermore, you may at any time request that we delete or limit the PII we hold related to you. You may also request the portability of your PII in accordance and within the limits of applicable law. It is your right to also request that we notify third parties with whom we may have shared your PII and also request that they comply with your instructions.
Please note that the Site is a collaborative project where users contribute with Content. If you detect that our Site contains PII that should not be publically disclosed, including images of yourself or of others, please report this immediately to use at email@example.com.
Should you wish, you may file a complaint with a privacy regulatory body. In Europe, the entity responsible for enforcing privacy law is the Information Commissioner's Office (ICO).
9. Where we store your PII and for how long
All the PII regarding our users is stored on secure servers located within the European Union. We will inform our users should we eventually change our policy.
Our objective is that our users have a long-lasting relationship with our Site, even if visits are not very frequent. We will store your PII and your account will continue to be active for three years following your last interaction with our Site, since this is the period of time we believe may lapse between visits for some users who are interested in the Site. Prior to closing your account, we will notify you asking you whether you wish to maintain your account active.
10. Amendment of this Privacy & Cookies Policy
We may change this Privacy & Cookies Policy at any time by posting a new version on this page or on a successor page. The new version will become effective on the date it is posted, which will be listed at the top of the page as the new Effective Date.
For any clarification regarding our Privacy & Cookies Policy, please feel free to contact us at firstname.lastname@example.org.